How to Send an Email to Volunteers

This topic shows you how to create and send an email message to volunteers.

Open the Students & Volunteers page.
In the Terms list, select the desired term.
Select the Volunteers tab. If you want to email volunteers who are not currently assigned to a class, select the Not Assigned to a class tab.
If necessary, use the filters at the top of the tab to narrow down the list of volunteers. For example, if you are emailing volunteers in a specific role, select the desired role in the Role dropdown list. Then, click .

A list of volunteers matching your filter criteria is displayed.

Select the checkbox next to the name of each volunteer you are sending the email to. If you are sending the email to all volunteers, select the Select All checkbox. This checkbox is located to the left of the First Name column header.
In the toolbar, click to open the New Email window. This window has three main sections: Recipients, Sender, and Message.
In the Recipient section, the names of the selected volunteers appear in the Send To field. If necessary, do one of the following:
1. To remove a name from the recipient list, click to the right of their name.
2. To add a name to the recipient list, click and complete the Find Member search process. Note that only members with Family Directory records appear in the search list.
By default, two under 18 recipient options are selected:
1. For recipients under 18 include parents/guardians
2. Don't send to recipients under 18 (recommended)

Deselect the options that you do not want to apply.

The Recipient List link shows the number (in parentheses) of email recipients. To view the names of recipients and their email addresses, select the link. Note that if you select the option to include parents and guardians, they are included in the recipient count, and their names and email addresses appear in the list.
Open the Sender section. To do this, click . The name of the sender and their email address appear are displayed. Do one of the following:
1. If the Sender information is accurate, go to Step 11.
2. If you want to change the Sender information, click inside the fields and type your changes.
Click to move to the Message section.
Type a subject for your email. Then, compose your message. If desired, use the formatting options available in the toolbar. To attach a file, click . To attach an image, click .
Review the email. If you need to edit Recipient or Sender information, click in the respective sections and make the necessary changes.
When ready to send email, click .

To help ensure delivery, the email is sent from no-reply@parishsoft.com. However, if the recipient replies, their email goes to the address shown in your email's Reply To field.

How to Send an Email to Volunteers

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